OWNERSHIP OF IMAGES & VIDEO: ALL PHOTOGRAPHS AND VIDEO FOOTAGE CAPTURED DURING THE EVENT ARE THE EXCLUSIVE PROPERTY OF THE COMPANY. THE COMPANY RETAINS FULL COPYRIGHT AND ALL INTELLECTUAL PROPERTY RIGHTS OVER ALL MEDIA, INCLUDING EDITED IMAGES, VIDEO RECORDINGS, AND SUPPORTING FOOTAGE.

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USAGE RIGHTS: YOU (THE CLIENT) ARE GRANTED A NON-EXCLUSIVE, NON-TRANSFERABLE LICENCE TO USE DELIVERED PHOTOGRAPHS AND VIDEO FOR PERSONAL, NON-COMMERCIAL PURPOSES ONLY. THIS INCLUDES SHARING, PRINTING, AND DISPLAYING THE MEDIA ON PERSONAL SOCIAL MEDIA PLATFORMS, PERSONAL DEVICES, PRIVATE WEBSITES, WITHIN YOUR HOME, OR WITHIN YOUR BUSINESS STRICTLY FOR PERSONAL DISPLAY AND INTERNAL USE.

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COMMERCIAL USE: YOU ARE NOT PERMITTED TO USE ANY PHOTOGRAPHS OR VIDEO FOR COMMERCIAL PURPOSES — INCLUDING BUT NOT LIMITED TO ADVERTISING, PROMOTIONAL CAMPAIGNS, SELLING, LICENSING TO THIRD PARTIES, OR PUBLICATION IN ANY PRINT OR DIGITAL COMMERCIAL FORMAT — WITHOUT PRIOR WRITTEN CONSENT FROM THE COMPANY. WHERE COMMERCIAL USAGE IS APPROVED, ADDITIONAL LICENSING FEES WILL APPLY.

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EDITING OR ALTERATION OF MEDIA: YOU AGREE NOT TO ALTER, EDIT, APPLY FILTERS, RECOLOUR, CROP (BEYOND STANDARD PLATFORM RESIZING), ADD OVERLAYS, OR MANIPULATE ANY PHOTOGRAPHS OR VIDEO IN ANY WAY WITHOUT PRIOR WRITTEN APPROVAL. THIS INCLUDES MODIFICATIONS TO COLOUR GRADING, COMPOSITION, CONTENT, OR AUDIO IN DELIVERED VIDEO FILES.

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RAW & SOURCE FILES: RAW PHOTOGRAPHS, UNEDITED FOOTAGE, OR SOURCE PROJECT FILES (E.G., TIMELINES, LAYERED EDITS, AUDIO STEMS, OR WORKING FILES) ARE NOT RELEASED. ALL DELIVERED MEDIA IS SUPPLIED AS PROFESSIONALLY EDITED JPEG (IMAGES) AND MP4 (VIDEO) FILES, REPRESENTING FINAL CREATIVE OUTPUT AND QUALITY STANDARDS.

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CREDIT & ATTRIBUTION: WHEN SHARING MEDIA PUBLICLY (E.G., ON SOCIAL MEDIA), YOU AGREE TO PROVIDE APPROPRIATE CREDIT BY TAGGING OR MENTIONING VANGUARD EVENTS & ENTERTAINMENT IN ANY POSTS CONTAINING THE MEDIA.

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ARCHIVAL & RETENTION: MEDIA IS ARCHIVED FOR A PERIOD OF 1 MONTH FROM THE DATE OF DELIVERY. AFTER THIS PERIOD, MEDIA MAY BE PERMANENTLY REMOVED FROM ARCHIVES AND MAY NO LONGER BE AVAILABLE FOR FUTURE ACCESS, REQUESTS, OR RECOVERY.

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FULL PAYMENT ACKNOWLEDGEMENT: BY MAKING FULL PAYMENT FOR PHOTOGRAPHY OR VIDEOGRAPHY SERVICES, YOU ACKNOWLEDGE AND AGREE TO THESE TERMS.

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GOVERNING LAW: THESE TERMS ARE GOVERNED BY THE LAWS OF QUEENSLAND, AUSTRALIA. ANY DISPUTES ARISING IN RELATION TO THIS SECTION WILL FALL UNDER THE JURISDICTION OF QUEENSLAND COURTS.

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DELIVERY TIMELINES FOR PHOTOGRAPHY & VIDEOGRAPHY:

PHOTOGRAPHY DELIVERY: PROFESSIONALLY EDITED HIGH-RESOLUTION JPEG PHOTOGRAPHS WILL BE DELIVERED WITHIN 6–8 WEEKS FROM THE EVENT DATE, VIA A SECURE DIGITAL GALLERY OR DOWNLOAD LINK. DELIVERY TIME MAY VARY BASED ON EVENT SCOPE, SEASONAL DEMAND, WORKLOAD, AND ANY INCLUDED REVISIONS.

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VIDEOGRAPHY DELIVERY: EDITED VIDEO DELIVERABLES (1080P MP4 FORMAT) WILL BE DELIVERED WITHIN 8–10 WEEKS FROM THE EVENT DATE THROUGH SECURE DIGITAL DELIVERY. THIS MAY INCLUDE HIGHLIGHT FILMS, REELS, OR LONGER-FORM EDITS IF APPLICABLE.

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TEASERS / SNEAK-PEEKS (IF OFFERED): WHERE TEASER MEDIA IS OFFERED (COMPLIMENTARY OR PURCHASED), A SHORT PHOTO OR VIDEO TEASER (10–30 SECONDS OR A SMALL PHOTO SELECTION) MAY BE DELIVERED WITHIN 7–14 CALENDAR DAYS, SUBJECT TO EDIT LOAD AND SCHEDULING.

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REVISIONS & FEEDBACK (IF INCLUDED): WHERE REVISIONS ARE INCLUDED, YOU WILL HAVE 5 BUSINESS DAYS FROM DELIVERY TO SUBMIT CONSOLIDATED FEEDBACK. APPROVED REVISION REQUESTS MAY EXTEND FINAL DELIVERY TIMELINES BY 1–2 ADDITIONAL WEEKS, DEPENDING ON SCOPE, COMPLEXITY, AND EDIT WORKLOAD.

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PENDING SELECTIONS / CLIENT-PROVIDED INFORMATION: TURNAROUND TIMES MAY BE REASONABLY EXTENDED IF REQUESTED SUPPORTING INFORMATION (E.G., CORRECT SPELLING OF NAMES, CAPTIONS, MUSIC, EVENT SCHEDULES, OR RUN SHEETS) IS NOT RECEIVED WITHIN 5 BUSINESS DAYS OF REQUEST.

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DELIVERED MEDIA STANDARDS:

IMAGES REFLECT THE COMPANY’S FINAL CREATIVE OUTPUT, EDITING, AND COLOUR GRADING.

VIDEOS ARE DELIVERED IN PROFESSIONALLY EDITED 1080P MP4 FORMAT.

RAW IMAGES, UNEDITED FOOTAGE, OR SOURCE PROJECT FILES ARE NOT RELEASED.

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MEDIA DELIVERY & BACKUP RESPONSIBILITY: ALL MEDIA IS DELIVERED ELECTRONICALLY VIA SECURE DIGITAL TRANSFER. YOU ARE RESPONSIBLE FOR DOWNLOADING AND SAFEGUARDING YOUR FILES UPON RECEIPT. OPTIONAL EXTENDED HOSTING OR STORAGE UPGRADES MAY BE OFFERED VIA SEPARATE INVOICE.

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PEAK SEASON NOTICE: DURING HIGH-VOLUME PERIODS, INCLUDING SEPTEMBER TO JANUARY, TURNAROUND TIMES MAY TREND TOWARD THE UPPER END OF THE TIMEFRAMES STATED ABOVE.